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Hinds County Voting Machines Bid Proposal

Published
This is where you will download all documentation pertaining to the Hinds County, Mississippi Board of Supervisors Bid #:01032013 for Bid Proposal for Purchase and Sale of Electronic Voting Machines
Documents fall in to 3 categories:
Category 1 Documents (Downloads & Uploaded back to Platform): These are items that need to be downloaded completed then uploaded back to the platform (These items can be downloaded by clicking on the attachment at the bottom of the page, completing then uploading the document Under Your Tasks List on this page to the right)
  • EASI Bidder Agreement T’s & C’s (Please download this document and execute then upload a scanned copy to the platform)
  • Questions/Clarification on Bid Specifications Doc (Please download this document and complete with your questions that you would liked answered concerning the RFP/Specifications then upload back to the platform)
  • Questions (Pre-Bid Conference) Doc (Please download this document and complete with your questions that you would liked answered at the pre-bid conference scheduled for January 8, 2013 then upload back to the platform These questions must be uploaded by January 4, 2013)
  • Sec. 5 Specs and Requirements Answer Form (Please download this document and complete with your answers to Section 5 Bid Proposal questions that need to be answered for your Bid response to be considered responsive. These can be uploaded to the platform as well as printed out and made part of your hardcopy response to Hinds County.)
Category 2 Documents (Downloads that need to be completed and be made part of your bid response): These are items that need to be downloaded completed and made part of your Bid response and must be submitted to Hinds County (DO NOT SUBMIT VIA THE PLATFORM) (These items can be downloaded by clicking on the attachment at the bottom of the page, completing then printing to make part of your hardcopy to be submitted to Hinds County),
  • HINDS COUNTY MISSISSIPPI RFP for Electronic Voting Machines Final doc Rev 12-14-2012 (Please download this document review then complete everything as requested. A completed original copy and 15 copies are what is required to be returned to Hinds County to the office of Eddie Jean Carr, Hinds County Chancery Clerk, Second Floor, 316 South President Street, Jackson, MS 39201 no later than Friday, January 25, 2013 before 2:00 PM CST
  • Sec. 5 Specs and Requirements Answer Form (Please download this document and complete with your answers to Section 5 Bid Proposal questions that need to be answered for your Bid response to be considered responsive. These can be uploaded to the platform as well as printed out and made part of your hard copy response to Hinds County to the office of Eddie Jean Carr, Hinds County Chancery Clerk, Second Floor, 316 South President Street, Jackson, MS 39201 no later than Friday, January 25, 2013 before 2:00 PM CST)
  • Hinds County Bid Proposal Sheets Word Format Vendors & Suppliers Response (Please download this document there was a request to get pages 90 thru 124 in a word format to make it easier to respond with your proposal to Hinds County to the office of Eddie Jean Carr, Hinds County Chancery Clerk, Second Floor, 316 South President Street, Jackson, MS 39201 no later than Friday, January 25, 2013 before 2:00 PM CST)
Category 3 Documents (INFORMATION ONLY FOR YOUR RECORDS): Documents that need to be downloaded and are for your information, no action needed for these documents
  • Legal Advertisement for Purchase and Sale of Electronic Voting Machines Bid #01032013 (PLEASE DOWNLOAD FOR YOUR RECORDS ONLY)
  • Mississippi Election Code 23-15-1 (PLEASE DOWNLOAD FOR YOUR RECORDS ONLY)
  • EAC Voting Systems and Perfomace Testing Doc. (PLEASE DOWNLOAD FOR YOUR RECORDS ONLY)
  • HAVA 12-2012 Doc. (PLEASE DOWNLOAD FOR YOUR RECORDS ONLY)
  • Hinds County Precinct Report Doc. (PLEASE DOWNLOAD FOR YOUR RECORDS ONLY)
  • Sample Ballot 12-2012 Doc. (PLEASE DOWNLOAD FOR YOUR RECORDS ONLY)
Bid Calendar/Milestones (Subject to Change Via any Addendum’s issued)
  • Publication and Release of Bid Proposal: Date: Thursday, December 13, 2012
  • Second Publication: Date: Thursday, December 20, 2012
  • Receipt of Questions to be addressed at (Pre-Bid): Date: Friday, January 4, 2013
  • Pre-Bid Meeting: Date: Tuesday, January 8, 2013
  • Answers to Questions, Addendum: Date: Wednesday, January 9, 2013
  • Demonstrations by Vendor/Supplier: Date: Monday, Jan. 14 thru Friday, Jan. 18, 2013
    Revised per Addendum #1 Monday January 28 thru Thursday January , 2013
  • Bid Response Package Due Date: Date: Friday, January 25, 2013
    Revised per Addendum #1 Wednesday February 13, 2013 Revised per Addendum #4 Friday February 15, 2013 by 10:30 AM CST
  • Bid Date: Date: Thursday, January 31, 2013
    Revised per Addendum #1 Wednesday February 20, 2013
    Documents for Download are as follows:
  • Category 1 Documents:
    EASI Bidder Agreement T’s & C’s (COMPLETED FORM NEEDS TO BE UPLOADED TO PLATFORM)
    Questions/Clarification on Bid Specifications Doc (COMPLETED FORM NEEDS TO BE UPLOADED TO PLATFORM)
    Questions (Pre-Bid Conference) Doc (COMPLETED FORM NEEDS TO BE UPLOADED TO PLATFORM by Jan. 4, 2013)
    Sec. 5 Specs and Requirements Answer Form (COMPLETED FORM NEEDS TO BE UPLOADED TO PLATFORM as well as printed out and made part of your hardcopy bid response to Hinds County)
  • Category 2 Documents:
    RFP/Specifications for BID #:01032013 Hinds County Voting Machines (DOCUMENTS NEED TO BE COMPLETED AND SUBMITTED WITH YOUR BID RESPONSE SUBMITTED TO HINDS COUNTY)
    Sec. 5 Specs and Requirements Answer Form (DOCUMENTS NEED TO BE COMPLETED AND SUBMITTED WITH YOUR BID RESPONSE SUBMITTED TO HINDS COUNTY)
  • Hinds County Bid Proposal Sheets Word Format sheets 90 thru 124 for Vendors & Suppliers Response
  • Category 3 Documents:
  • Legal Advertisement for Purchase and Sale of Electronic Voting Machines Bid #01032013 (NO ACTION NEEDS TO BE COMPLETED FOR YOUR INFORMATION ONLY)
  • Mississippi Election Code 23-15-1 (NO ACTION NEEDS TO BE COMPLETED FOR YOUR INFORMATION ONLY)
  • EAC Voting Systems and Perfomace Testing Doc. (NO ACTION NEEDS TO BE COMPLETED FOR YOUR INFORMATION ONLY)
  • HAVA 12-2012 Doc. (NO ACTION NEEDS TO BE COMPLETED FOR YOUR INFORMATION ONLY)
  • Hinds County Precinct Report Doc. (NO ACTION NEEDS TO BE COMPLETED FOR YOUR INFORMATION ONLY)
  • Sample Ballot 12-2012 Doc. (NO ACTION NEEDS TO BE COMPLETED FOR YOUR INFORMATION ONLY)